Summary The Finance and Administrative Services Department is requesting the appropriation and transfer of General Fund-Special Expense Contingency budget in the amount of $13,823 to cover the following budgetary needs:
A) In October 2016, an Alachua Police Department (APD) Traffic Unit motorcycle was involved in an accident and, subsequently, deemed a total loss. Compliance and Risk Management has secured insurance reimbursement in the amount of $14,621 and, additionally, negotiated a replacement cost of $18,500 (inclusive of $2,000 for the mounting of salvageable police emergency unit equipment) from Gainesville Harley Davidson. This price is lower than the State of Florida contract pricing for the equivalent 2017 Harley Davidson model. The difference between the replacement costs and the insurance reimbursement is $3,879;
B) The City received the final Tax Increment Financing (TIF) calculation relating to the funding of the Community Redevelopment Agency (CRA) Fiscal Year 2016-2017 Budget. This calculation resulted in higher than previously anticipated property values and, hence, requires additional funds to be transferred from the General Fund to the CRA Fund. The final calculation calls for a transfer in the amount of $185,416 which is more than the budgeted amount of $181,317. Therefore, an additional $4,099 need to be budgeted to be transferred to the CRA Fund; and,
C) In October of the current fiscal year, the City converted to the new BS&A Enterprise Resource Planning (ERP) software platform. At the time, conversion issues limited the availability of training time. Hence, there exists a need for additional post-implementation training to better familiarize staff with the processes and operation of this new software platform. The cost for an additional week of training is $5,845.
A Resolution and budget amendment are necessary to provide for the use of General Fund contingency and the increase to the CRA Fund. | | |