Item Coversheet
Commission Agenda Item
 

MEETING DATE:  5/11/2015

SUBJECT:  RFB 2015-07 Copeland Park Roadway Improvements Award

PREPARED BY:  Donna Smith, Purchasing Specialist

RECOMMENDED ACTION:

(1) Accept the revised bid in the amount of $940,000 submitted by O'Steen Brothers, Inc.

(2) Authorize the Mayor to enter into a contract for the base bid services with O'Steen Brothers, Inc. to complete work under the provisions of RFB 2015-07 and the recommended value engineering alternatives.

 

Summary

During the FY 2014-2015 budget process, the City Commission provided funding for roadway improvements related to the Nanotherapeutics Advanced Development and Manufacturing facility located in Copeland Industrial Park.  The City received a grant in the amount of $1,085,000 from the Florida Department of Transportation (FDOT) through the Economic Development Trust Fund (commonly referred to as the "Road Fund") as part of economic development incentives offered by the State to assist Nanotherapeutics in its expansion.

 

Improvements included the addition of curb and sidewalk along the existing Nano Court, asphalt overlay of NW 126th Ter., widening of CR 2054, and the construction of a new connector road between CR 2054 and Nano Court.  This project has been referred to as Copeland Park Roadway Improvements.

 

RFB 2015-07:

 

A solicitation for bids for all labor, materials, services, expenses, equipment and costs to complete the Copeland Park Roadway Improvements was issued on March 26, 2015.  The solicitation for bids was closed on April 27, 2015 at 3:15 P.M.

 

The City received one (1) bid in response to RFB 2015-07.  The bid qualified.  The bid was received from O'Steen Brothers, Inc. with a base bid of $1,096,575.00.

 

Subsequent to the bid opening, O'Steen Brothers, Inc. met with the City and the design engineer, Causseaux, Hewett, & Walpole (CHW), to discuss the work scope and project parameters.  Following that meeting, the City received notification that O'Steen Brothers, Inc. provided alternatives in value engineering that would result in significant project savings.  CHW reviewed these changes and provided certification that the alternatives are acceptable and meet all necessary standards.  The result is a savings of $156,575.  Therefore, it is recommended the City Commission award the contract for these services to O'Steen Brothers, Inc. in the amount of $940,000 for the base bid.

 
AMOUNT:  $940,000
ADDITIONAL FINANCIAL INFORMATION:Funding provided for through an Economic Development Trust Fund grant from the Florida Department of Transportation.
 
ATTACHMENTS:
Description
RFB 2015-07 Bid Certification
O'Steen Brothers, Inc. Acknowledgement of CHW Acceptance
CHW Value Engineering Acceptance
O'Steen Brothers, Inc. Value Engineering Proposal
RFB 2015-07 Contract - O'Steen Brothers, Inc.