Item Coversheet
Commission Agenda Item
 

MEETING DATE:  1/25/2016

SUBJECT:  Vehicle Purchase for Electric Division

PREPARED BY:  Donna Smith, Purchasing Specialist

RECOMMENDED ACTION:

Authorize the City Manager to issue a purchase order to Mauldin International Trucks, LLC  in the amount of $68,792.00 to purchase a 2016 International Durastar Cab & Chassis for use in the Public Services Electric Department.

 

Summary

The Public Services Electric Division currently owns a 2008 International Cab & Chassis with an Altec AM55-E Bucket Utility Body.  The engine over the years has had multiple failures and issues making the vehicle undependable.  The repairs on the engine are expensive and down time while the vehicle is being repaired has hindered electric system operational repairs and service.

 

The City received a quote for a 2016 International Durastar Cab & Chassis with contract options including removal of the existing Altec AM55-E Bucket Utility Body from the 2008 International Chassis and reinstalling the Utility Body on a 2016 International Cab & Chassis.  The 2008 International Cab & Chassis will be used as a trade for the 2016 International  Durastar Cab & Chassis. 

 

The quote received from Mauldin International Trucks is based on the costs associated with the 2015-2016 Florida Sheriff's Association Contract - Bid 14-13-0904 CAB & Chassis & Other Fleet Equipment Bid Award.

 

The City also received a quote for the cost of an Extended Warranty for the 2016 International Durastar Cab & Chassis for an additional five (5) years or 100,000 miles in the amount $2,550.00. 

 

Staff recommends to purchase from Maudlin International Trucks a 2016 International Durastar Cab & Chassis as quoted with options for $66,212.00 and to purchase the Extended Warranty in the amount of $2,550.00.

 
FINANCIAL IMPACT: Yes
BUDGETED: Yes
AMOUNT:  $68,762.00
FUNDING SOURCE:  Electric Fund
ADDITIONAL FINANCIAL INFORMATION:Total costs of $68,762 funded through available funds in the FY 2016 Electric Fund Budget.
 
COMMISSION GOALS:
Strengthen Community Services

 
ATTACHMENTS:
Description
Mauldin International Trucks, LLC Quote
Mauldin International Trucks, LLC Extended Warranty Quote