Commission Agenda Item

MEETING DATE:  11/13/2017

SUBJECT:  RFP 2018-01 FY 2017-2018 Grant Administration and Other Grant Support Services Award

RECOMMENDED ACTION:

1)  Award RFP 2018-01 to Summit Professional Services, Inc. for the provision of Grant Administration and Other Grant Support Services.

2)  Authorize the City Manager/City Staff to move forward with Contract negotiations with Summit Professional Services, Inc.

3)  Should Contract negotiations fail with Summit Professional Services, Inc. allow City Manager/City Staff to move forward with negotiations with second ranked Guardian Community Resource Management, Inc.

Summary

On October 9, 2017 the City solicited formal proposals from qualified vendors to provide Grant Administration and Other Grant Support Services for the FY 2017-2018.

The City received two (2) proposals in response to RFP 2018-01.  All proposals qualified.  The proposals were received from Guardian Community Resource Management, Inc. and Summit Professional Services, Inc.

Selection Committee members reviewed, evaluated and scored the proposals.  The Selection Committee met, discussed and ranked the proposals as follows:  First Ranked - Summit Professional Services, Inc., Second Ranked - Guardian Community Resource Management, Inc.

Staff recommends to proceed with awarding RFP 2018-01 to Summit Professional Services, Inc. and move forward with Contract negotiations.