Item Coversheet
Commission Agenda Item
 

MEETING DATE:  9/23/2019

SUBJECT:  RFB 2019-10 Public Rights of Way Tree and Vegetation Maintenance Award

PREPARED BY:  Donna Smith, Purchasing Specialist

RECOMMENDED ACTION:

1)  Accept the bid from SAS Tree Service, LLC for the Annual Public Rights of Way Tree and Vegetation Maintenance.

2)  Authorize the City Manager to enter into a contract with SAS Tree Service, LLC to complete work as needed under the provisions of RFB 2019-10.

 

Summary

On August 8, 2019, the City solicited formal bids from qualified vendors to furnish all necessary equipment, supervision, labor, materials and incidentals to perform all tree and vegetation maintenance (exclusive of landscape maintenance) for the Annual Public Rights of Way Tree and Vegetation Maintenance Services.

 

The awarded bid will include a contract effective through October 1, 2020.  The contract will automatically renew on October 1, 2020 for one of four (4) successive one year terms, effective October 1 to September 30 of the following calendar year, unless automatic renewal is cancelled by either party.

 

The City received three (3) bids in response to RFB 2019-10.  All bidders were determined to be responsive and responsible bidders: Paff Tree Service; Core Services and SAS Tree Service, LLC.

 

Staff recommends to award the contract to SAS Tree Service, LLC to complete the Public Rights of Way Tree and Vegetation Maintenance.

 
FINANCIAL IMPACT: Yes
BUDGETED: Yes
AMOUNT:  Varies
FUNDING SOURCE:  General Fund
ADDITIONAL FINANCIAL INFORMATION:Contract is on an as-needed basis, and amount is unknown until projects are scheduled.
 
COMMISSION GOALS:
Quality of Life, Strengthen Community Services

 
ATTACHMENTS:
Description
RFB 2019-10 Contract - SAS Tree Service, LLC
RFB 2019-10 Bids
SIGNED